Construction Health & Safety Files Development

What is a safety file?

A safety file is a record of information focusing on the management of health and safety on construction sites for contractors and sub contractors. It protects the employer from criminal liability and proves compliance to the Occupational Health and Safety Act and Regulations.

What does South African Law say about a Health and Safety File?

Every contractor and sub-contractor is required by the Occupational Health and Safety Act (No. 85 of 1993) and the Construction Regulations: 2014, to have a health and safety file, which must be available at all times. The Occupational Health and Safety Act (No. 85 of 1993) and Construction Regulations: 2014 state the following:

Construction Regulation 5(1)(s):

The client must ensure that health and safety file contemplated in regulation 7(1)(b) is kept and maintained by the principal contractor;

Construction Regulation 7(1) (b)

A principal contractor must open and keep onsite health and safety file, which must include all documentation required in terms of the Act and these Regulations, which must be made available on request to an inspector, the client, the client’s agent or a contractor.

We supply files to comply with the new Construction Regulations of 2014.
Our file will be compiled according to the contractor's scope of work and the client's health and safety specifications.
The file contains all legal documentation, including legal appointments, registers, toolbox talks, etc.
Our consultants will assist with implementation on-site and explain how to maintain it.
We will draft a site-specific Health and Safety Plan, as well as ensure that the client approves the plan; we will assist the contractor if any changes are required.

The Health and Safety File must be maintained by the site safety personnel and audited by a competent person.

Build Your Own Construction Health and Safety-File

We Sell SHE File Templates And Individual Documents You Might Need

A SHE File template are a set of generic documents that have been compiled and may be applicable and used in your industry.

SHE File templates are and never will be 100% suitable for your business, SHE File templates are used as guidelines. SHE file templates do not accommodate Baseline Risk Assessments although templates can be edited to comply with your business’s needs, these are strictly site specific documents.

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Need a SHE File?

Documents and files are soft copy and in Microsoft word and excel format. There are certain documents that are required by legislation and that are also highly recommended, these include: